To ensure both the Crown and the lead agency are protected against any commercial risk, the agencies involved should formalise the intent and responsibilities of the co-location before making any leasing decisions.
The Memorandum of Understanding (MoU) is an initial agreement between all the co-location parties, including GPG. It’s designed to document the intent to lease and outlines:
The MoU is put in place once the project is confirmed, but ideally before agencies go to market to find a site. It ends when the co-location agreement is signed, or the project is dissolved without entering into a lease.
The co-location agreement is essentially a lease agreement between all parties. It’s put in place to coincide with rent starting and ends at the same time as the lease ends.
The co-location agreement mirrors the lease’s commercial terms, and documents:
The lease will be attached to the co-location agreement. However, the agreement does highlight areas where there may be limitations placed on occupants, such as building use or activities that need the landlord’s consent.
The commercial terms can be tailored to accommodate more temporary participating agencies. We’d advise that you ensure all existing participating agencies agree to any agency joining the co-location on different terms.
Mandated agencies can access the MoU and co-location agreement templates by emailing us.
GPG is party to both agreements.
We expect that:
Our legal team can help with any queries you have around customising the documents, and we can also provide a legal review of completed agreements.