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Joining an existing co-location

Agencies may be able to join an existing co-location in certain circumstances.

When you may be able to join an existing co-location

You may be able to join an existing co-location if:

  • you want to closely align cross-agency functions – for example, to support a specific project
  • you need to accommodate employees somewhere your organisation doesn't normally have a presence
  • space has become available – for example, another agency left the co-location early.

Both the participating agencies and GPG have to agree on the decision for a new agency to join a co-location.

How it works

To join an existing co-location, the new agency must:

  • be a state sector organisation
  • not undertake a function that conflicts with the operations of the occupants or lease terms
  • be financially able to contribute their share of the ongoing costs
  • pass a compatibility assessment.

Once an agreement is made, the area allocations will be adjusted for all the parties involved.

Capital contribution

The agencies involved in a co-location will usually contribute capital towards the initial fit-out of the premises.

Funding a co-location

An agency joining a co-location after it's been set up can either:

  • contribute to the capital requirement upfront. This will be adjusted for any accumulated depreciation, and calculated according to the proportion of the new agency’s area allocation, plus the applicable capital charge, or
  • have their share of the capital contribution waived with the consent of the existing lead and participating agencies. This will mean no capital is returned to the incoming agency at the end of the lease.

Co-location capital expenditure costs (CAPEX)