Procurement for co-locations

Procurement for property projects

All agencies involved in a co-location need to understand the procurement processes for delivering property projects, and the services required to operate the site.

Key project activities may need input from each agency’s property and/or procurement team.

Property procurement

Lead agency responsibilities

The lead agency should:

• incorporate procurement planning into detailed project plans and documentation
• clearly communicate procurement plans to the participating agencies
• take into consideration all procurement activities for the co-location and the impacts it may have on participating agency’s existing contracts for the same services
• provide regular performance reporting on approved contracts to participating agencies.

Participating agency responsibilities

Participating agencies should:

• take part in evaluation panels as needed
• notify the lead agency of any existing service contracts that may be impacted by the co-location – for example, printing, cleaning or facilities management contracts
• manage any changes to existing service contracts as a result of the co-location.

Participating agencies should receive most of their workplace-related goods and services through the lead agency contracts.

If one of the participating agencies is a non-government entity

In rare circumstances, it may be possible for the non-government entity to access government collaborative contracts. Talk to New Zealand Government Procurement for more information about the process.

Contact New Zealand Government Procurement