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Procurement for co-locations

The lead agency is responsible for managing the procurement processes for delivering the project and the services required to operate the building.

Procurement for property projects

All agencies involved in a co-location need to understand the procurement processes for delivering property projects, and the services required to operate the site.

Key project activities may need input from each agency’s property and/or procurement team.

Property procurement

Lead agency responsibilities

The lead agency should:

incorporate procurement planning into detailed project plans and documentation
clearly communicate procurement plans to the participating agencies
take into consideration all procurement activities for the co-location and the impacts it may have on participating agency’s existing contracts for the same services
provide regular performance reporting on approved contracts to participating agencies.

Participating agency responsibilities

Participating agencies should:

take part in evaluation panels as needed
notify the lead agency of any existing service contracts that may be impacted by the co-location – for example, printing, cleaning or facilities management contracts
manage any changes to existing service contracts as a result of the co-location.

Participating agencies should receive most of their workplace-related goods and services through the lead agency contracts.

If one of the participating agencies is a non-government entity

In rare circumstances, it may be possible for the non-government entity to access government collaborative contracts. Talk to New Zealand Government Procurement for more information about the process.

Contact New Zealand Government Procurement